You are invited to join us at ICE 2009 to be held January 27-29, 2009, in Indianapolis at the Indiana Convention Center, Exhibit Hall D. Please contact Mel Glick, Exhibits Chairman, via e-mail mglick@lakeland.k12.in.us or by telephone at 260-499-2517 for more information.
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General Exhibitor Information Exhibitor Privileges
Display space will be based on a cost of $500 per 10' x 10' booth. Act now and save $50 per 10' x 10' booth. Applications and deposits received prior to December 2, 2008, will be charged only $450 per 10' x 10' booth. Online registration to reserve space will be available soon. Please check back for the online registration link. All reservations made after December 2, 2008, will be charged the full price per booth. Display space reserved before December 2, 2008, will be invoiced for payment by January 2, 2009. **Note- Carpeting for your booth, & Electrical service is purchased seperately from George Fern Company. Internet access is purchased from the Convention Center. (See below.) Installation, Opening, And Dismantling - TENTATIVE SCHEDULE Display space will be available for set-up at the Indiana Convention Center, Exhibit Hall D between 6:00 pm and 10:00 pm on Tuesday, January 27, 2009, and from 8:00 am until 11:00 am on Wednesday, January 28, 2009. Official Exhibit hours are on Wednesday from 11:00 am to 5:00 pm, and Thursday from 8:00 am to 3:00 pm, with the vendor give-aways commencing at 3:30 p.m. on Thursday. All exhibits shall remain in place until 3:30 pm on Thursday. Return of crates, packing cases, and dismantling of exhibits will commence immediately after 3:30 pm on Thursday. Everything must be removed from the Exhibit Hall no later than 6:00 pm on Thursday, January 29, 2009. Should ICE 2009 Management find it necessary to alter exhibit hours in the best interest of the conference, Exhibitors will receive as much advance notice as possible. Official Decorator And Drayage Contractor George Fern Company is the official decorator and drayage contractor for the Exhibit Hall. They will maintain a service desk in the Exhibit Hall during installation and dismantling. Cost information and forms for all additional services will be included in the Exhibitor Manual that will be available online in late fall or feel free to call George Fern Company directly. For special requests not covered in the manual, Exhibitors may contact George Fern Company at the above address or telephone number. All contracted Exhibitors will receive an Exhibitor Manual approximately 60 days prior to the exhibit. This manual will include detailed information on Exhibitor activities, shipping, storage, and miscellaneous items pertaining to Exhibitor logistics, as well as the necessary forms and applications relating to decorations and other contracted services. Feel free to contact George Fern Company directly after November 25, 2008, if you have not received your Exhibit Manual. Exhibitor Hotel and Personnel Registration A block of rooms has been set aside for all ICE 2009 participants at the Downtown Indianapolis Marriott Hotel. Please check back for additional information including rates and a direct reservation link. Exhibitor Name Badges Exhibitors must have a certified name badge to enter the hall. Exhibitors will be able to pick up an exhibitor ribbon at the Exhibitors section of the Registration Desk. No exhibitor guest passes are allowed. Exhibit Rules And Regulations Please refer to Terms and Conditions for a detailed description of the rules, regulations, and liabilities governing the ICE 2009 exhibit. Additional Services The price of booth rental does not include storage, placement, shipment, or reshipment of exhibit materials, special lighting, booth furnishings other than the specified tables, chairs, carpet, individual booth cleaning, or any other special service ordered by the Exhibitor. Cancellation Policy Cancellation of any portion of the exhibit contract by the Exhibitor after confirmation will be accepted only at the discretion of the ICE 2009 Exhibits Management and, in all cases, is subject to refund only if the space can be re-sold. |
All exhibitor contacts should go to the Exhibit Director: Lakeland School Corporation |